Privacy Policy

This Privacy Policy explains how the Scottish Lawn Tennis Foundation (SLTF) (“we”, “us”, or “our”) collects, uses, and protects personal information you provide when using our website, www.sltf.org.uk.

We are committed to safeguarding your privacy and ensuring your personal information is handled in a transparent and secure manner.

1. Who We Are

The Scottish Lawn Tennis Foundation (SLTF) is a charitable organisation supporting the development and accessibility of tennis across Scotland. For the purposes of UK data protection laws, we are the data controller of any personal information we collect from you.

2. Information We Collect

We may collect and process the following types of personal data when you interact with our website:

  • Contact information (such as your name, email address, and phone number) provided through contact forms or email communication

  • Technical data such as your IP address, browser type, and pages visited

  • Usage data collected via cookies and analytics tools to improve site performance

  • Voluntary data submitted when registering interest in our programmes or events

3. How We Use Your Information

We use your personal data to:

  • Respond to your enquiries or requests

  • Share updates about SLTF news, events, or initiatives (only with your consent)

  • Maintain and improve our website and services

  • Comply with legal obligations

We do not use your personal data for automated decision-making or profiling.

4. Legal Basis for Processing

We process your personal data based on the following legal grounds:

  • Consent – when you opt-in to receive communications from us

  • Legitimate interests – to maintain our website, respond to enquiries, and support our charitable objectives

  • Legal obligation – where we are required to keep records or share data with regulators

5. Cookies and Website Analytics

Our website uses cookies to enhance functionality and gather anonymised usage statistics through tools like Google Analytics.

When you visit the site, you will be asked to accept or manage cookie settings. You can also disable cookies through your browser preferences.

For more details, please see our Cookie Policy.

6. Sharing Your Data

We do not sell or rent your personal data. We may share your data with:

  • Trusted third-party providers (e.g. website hosting, analytics tools) who support our operations

  • Legal authorities if required by law or to protect legal rights

All third parties are bound by data protection agreements to safeguard your information.

7. Data Retention

We only retain your personal information for as long as necessary to fulfil the purpose it was collected for, or to meet legal and reporting requirements. For example, contact form submissions may be stored securely for up to 12 months.

8. Your Data Protection Rights

Under UK data protection law, you have the right to:

  • Request access to your personal data

  • Correct or update any inaccuracies

  • Request the deletion of your data

  • Withdraw your consent at any time (where applicable)

  • Object to or restrict processing of your data

  • Lodge a complaint with the Information Commissioner’s Office (ICO) at www.ico.org.uk

To exercise any of these rights, please contact us at [Insert contact email].

9. Data Security

We take data protection seriously and implement appropriate technical and organisational measures to protect your personal data against unauthorised access, loss, or misuse.

10. Contact Us

If you have any questions about this Privacy Policy or how we handle your data, please contact:

Scottish Lawn Tennis Foundation
Email: hello@sltf.org.uk
Website: www.sltf.org.uk